All new programs and curricular changes require college approval before university approval can occur. Since approval processes and timelines vary at the college level, the first step in any curricular change proposal should involve your college. Please contact your college office to assist you through the necessary governance processes:

Proposals should be submitted by your college through the Catalogue Office.

• Examples of previous proposals

These changes do not affect colleges outside the sponsoring unit. Examples include: the re-ordering of existing courses in a program, changes to elective lists in a program if all courses fall under the authority of the sponsoring college.

Final Approval: college faculty council (or delegated committee).

Submission: Course and Program Catalogue entry with changes in red; record and date of college approval.

Deadline: final approval by the end of January to be included in the March publication of the Course and Program Catalogue and to be effective for the upcoming Spring Term.

These changes affect colleges outside of the sponsoring unit, but do not affect tuition, overall credit units, or program length.

Final Approval: University Course Challenge, through college faculty council (or delegated committee)

Submission: Course and Program Catalogue entry with changes in red; including rationale for change proposal; record and date of college approval.

Deadline: final approval by the end of January to be included in the March publication of the Course and Program Catalogue and to be effective for the upcoming Spring Term.

These changes will have an institutional impact. Example: changes to the total number of credit units in a program. This results in a change to the tuition and/or the program length.

Final Approval: Academic Programs Committee (APC) or University Council through college faculty council (or delegated committee) for final academic approval; Board of Governors through Provost's Advisory Committee (PAC) and the Academic Programs Committee for final tuition and fees approval.

Submit:

1. Proposal Form for Curricular Change
   containing the following:
2. Consultation with the Registrar form Word | PDF (to be completed at the consultation with the registrar meeting)
3. Library Requirements form  Word
4. ICT Requirements form  Word | PDF
5. Physical Resource and Space Requirements Form PDF
6. Budget Requirements form  Word | PDF

Deadlines: If tuition and fees are affected, final academic and financial approval must be secured by December in order to be included in the March publication of the Course and Program Catalogue and implemented for the upcoming Spring Term; if tuition and fees are NOT affected, final approval must be secured by January in order to be included in the March publication of the Course and Program Catalogue and implemented for the upcoming Spring Term 

*Note: Academic approval is normally secured before the board's approval of tuition. In rare cases, the order of approval may be reversed. Please contact the Office of the University Secretary for further information.

These involve tuition rate changes that are proposed independently of curricular revisions. Approval can be secured as follows:

Final Approval: Board of Governors through the Provost's Advisory Committee (PAC), the college dean, the Institutional Planning & Assessment Office, and the registrar; college faculty council and the Academic Programs Committee (APC) must be notified for information.

Submission: Consultation with the Registrar Form (to be completed during the consultation with the registrar meeting).

Deadline: Board of Governors' approval must be secured by December in order to be implemented for the upcoming Spring Term.

Final Approval: Academic Programs Committee or University Council, through college faculty council (or delegated committee)

Submission: 

• Consultation with the Registrar form Word | PDF (to be completed during the consultation with the registrar meeting); 
• Report Form for Program Termination

Deadline: must receive final approval by the end of January to be removed from the March publication of the Course and Program Catalogue and effective for the upcoming Spring Term.